 |
Translating Technology to Business Solutions |
|
|||
|
|||||
 |
|||||
|
|
Data Automation produces benefits such as:
Let Covered Bridge Software assist you in maximizing efficiency, extending the life of your capital equipment and
enhancing the profitability of your business by improving the efficiency of your production processes.
Data Automation benefits can have a tremendous impact on your bottom line. Covered Bridge Software has worked with many clients in automating their business processes and improving efficiency. Samples of the projects that we have worked on are shown below.
Work Management System (WMS) - National Cancer Institute, International Cancer Information Center 
We were the architect and project leader on this large multi-year project called the Work Management System (WMS).
The WMS system is a web based Collaborative Authoring, Work Flow, and Document Management system built for the
International Cancer Information Center (ICIC), to improve efficiency in dealing with Cancer related documents.
ICIC is part of the National Cancer Institute (NCI), which is under the National Institutes of Health (NIH).
Background Summary
ICIC Cancer Information Summaries - and the role of the editorial boards.
This revision process is done by peer review boards composed of health care
professionals who assess the information and related articles and findings and prepare
recommended editorial changes to established Summaries, and also provide recommendations
regarding the creation of new Summary text. In addition to the ICIC staff, Summaries may
also be prepared by contract writers or by Core Editorial Board Members. In addition to the
creation of the various versions, (Health Care professional Cancer Summaries and Trial
Abstracts, Patient Summaries and Trial Abstracts, and English and Spanish versions), the ICIC
must also maintain these documents, reviewing them on a regular basis for new information and
references that should be added.
The Summaries review process involves ICIC staff members, contractor support, and the support of a wide network of Health Care professionals and health care professionals from around the country. The Core Editorial Boards (peer review boards) meet at the invitation of the ICIC Board Managers. These staff members are responsible for overseeing the entire process of Summary content creation and editorial change. The Work Management Software (WMS) - Document Management Capabilities 
The WMS Document Management capabilities were designed to manage and control the ownership, authoring,
release, and multiple versions of all of the documents in the system. This software
enables the ICIC to manage numerous documents concurrently, to identify where documents exist at
any time, and to be assured of the integrity of the documents in the collection.
The Work Management Software is a critical element in the transition the production
process into a real-time transactional system, because the document management database can
restrict the release of a new record until the moment it is finally approved.
The Document management software will maintain all document tracking information to include who is presently editing the information, data and userid of each person who has edited the material. It will record version information for the various components of all products, such as multi-media information that may be used in multiple products and other file information relating to the information itself. This data is currently maintained manually with individual desktop software (lists, spreadsheets, memos, etc.). This function will be totally automated by the use of document management software. The Work Management Software - Workflow Capabilities
It allows for the automation of the movement of documents between individuals, track tasks, project status, and work history. It permits the distribution of work tasks simultaneously to Board Members, Managers, and contractors. Work Management Software - Extranet Application (Board Member Interface)
The WMS Extranet Application extends the ICIC internal information systems out to external
participants (board members, advisors, and physicians) through the use of an extranet
application. An extranet is a controlled intranet environment (security protected) that
provides limited access to non-staff members.
This system will provide administrative capabilities for board management. This application will also extend the electronic reach to non-staff members with information for review and the collection of comments and recommendations. This extranet application uses the unique capabilities of the Internet to distribute and collect information quickly and cheaply. As the use of the electronic media increases, it will decrease the manual process (hard copy distribution) workload, and ICIC efficiency and effectiveness will increases. Work Management Software - Imaging Software 
The Work Management System incorporates custom imaging software that scans and
transforms documents into electronic documents that you can view, edit, and distribute.
The following features are used in the Work Management System: Work Management Software - Desktop Software
The WMS uses a customized Word template that is used when editing the summaries. The
board manager will use this template when reviewing changes to the summaries.
The template includes new Word functionality, options, and views. There is a revision toolbar that allows the board manager to "step thru" the document one change at a time, and providing the option to either Accept or Reject the proposed change. The toolbar can also be used to enter in comments that are associated with the document, but do not clutter up the actual content. Tracking Board Member Changes
In addition, when the mouse pointer is placed over a suggested change, a pop-up window will appear, displaying who made the change, what type of change it is (insert, delete), and the date and time the change was made. There is also the capability to include comments. Work Management System - Literature Review Process 
During the literature review cycle, medical journal articles are evaluated and decisions are made on
whether they warrant review by the Editorial Boards.
Once a journal article is deemed appropriate for board review, it is scanned in by CIAT (Aspen). At the same time, Meta data is entered in that describes the journal article. The WMS system indexes and stores this Meta data and links to the scanned document in its internal database (SQL Server). Work Management System - Technologies Used
Online Order Processing - Worldwide Assurance for Employees of Public Agencies (WAEPA) 
WAEPA was formed in 1943 during World War II to provide life insurance coverage for civilian employees of the U.S. Government who were serving overseas. The original name, War Agencies Employees Protective Association, was changed in 1961 to Worldwide Assurance for Employees of Public Agencies.
This web based application was used to accept and process online orders for a Desk Leave Chart / Pay Schedule product.
To date, there have been over 75,000 orders processed.
In addition to handling the order processing, there are several reporting and statistical administration tools that were created for monitoring the process. The backend processing of the data included formatting the data, quality assurance checking, parsing and converting the data into different formats. The technologies used were Perl, JavaScript, CGI, dynamic HTML, and Access database. Student Class Rosters - University of Maryland 
This project involved taking the output of old Legacy/Mainframe programs (DEC VAX mainframe environment, COBOL programs), and
converting it into HTML. The output in this case was the Student Class Roster reports, which were usually hundreds of pages long.
Anchor tags were put inside the HTML report file, and used in conjunction with a navigation bar that is displayed in the top frame of the window, allowing users to quickly move around in the report. The navigation bar allows users to search by Department, Instructor, or Course, or browse through the very large report in increments by Department, Instructor, or Course. The technologies used for this project were COBOL program modifications, extensive JavaScript functions and logic, and HTML.
|
